Monthly Tracker
Full-year performance across all key metrics. Click column headers to sort.
Quarterly Summary
Leasing Activity
Lead → Appointment → Showing → Application → Lease.
Income & Occupancy
Income breakdown, occupancy metrics, and collection timeline.
Collections & Delinquency
Delinquency tracking, rent & water collection rates.
Expenses & NOI
Operating expenses, CapEx, NOI, and free cash flow.
Year in Review
Full 12-month performance history — income, NOI, occupancy, leasing, and collections.
Monthly Inputs
Enter and manage monthly performance data. All changes auto-save to Supabase.
Monthly Constants
Monthly Taxes
Monthly Insurance
Monthly Reserves
Monthly Mortgage
Total Payment
$0
Unit Mix & Gross Potential
69 total units across 4 floor plans — rent, water fees, and combined potential.
Unit Distribution
Unit Summary
1B/1B (470 sqft)
33 units48% of property
2B/1B (704 sqft)
26 units38% of property
3B/1B (902 sqft)
7 units10% of property
2B/2B (814 sqft)
3 units4% of property
Total Units
69
Avg Rent
$958.75
Gross Potential
$61,585
Unit Detail — All 69 Units
| Unit | Street | Zone | Beds | Baths | Sq Ft | Fence | HVAC Mfg Date | HVAC Serial # | Laundry | Notes |
|---|
Unit Turns
Track make-ready progress, budgets vs. actuals, and turn status for each unit.
PM Call Notes
Track monthly property management calls, follow-ups, and quarterly insights.
Follow-Up Items
No follow-up items yet. Items tagged for follow-up will appear here.
📞
Select a call or click + to create one
Quarterly Insights
AI Analysis
Upload monthly reports for AI-powered insights. Drag and drop or click to browse.
🔧 Maintenance & Work Order Analysis
Upload your monthly work order report (PDF, CSV, or XLSX from AppFolio). Claude will analyze completion times, recurring issues, unit hotspots, vendor utilization, and cost patterns.
Drag and drop your work order report here
or click to browse · PDF, CSV, XLSX
What you'll get
📊 Total work orders opened vs closed
⏱️ Average completion time
🔁 Units with repeat issues (hotspots)
🏷️ Top issue categories breakdown
👷 Vendor utilization & cost analysis
🚨 Emergency vs routine ratio
💡 Actionable recommendations
📋 Rent Roll Deep Analysis
Upload your enhanced rent roll (XLSX or CSV from AppFolio). Claude will analyze rent distribution, lease expirations, tenure, rent growth opportunities, and generate questions for your PM.
Drag and drop your rent roll here
or click to browse · PDF, CSV, XLSX
What you'll get
💲 Rent vs target by unit type
📅 Lease expiration clustering
📈 Rent growth opportunities
🏠 Vacancy pattern analysis
👥 Tenant tenure analysis
❓ Auto-generated PM questions
💡 Revenue uplift recommendations
📅 Lease Expiration Finder
Upload your rent roll (CSV or XLSX from AppFolio). Claude will extract all lease expiration dates and display them in a forward-looking calendar view — sorted by date, grouped by month, with urgency flags.
Drag and drop your rent roll here
or click to browse · CSV, XLSX, PDF
What you'll get
📅 Forward-looking expiration dates sorted by urgency
🔴 Expirations within 30 days (urgent)
🟡 Expirations within 60 days (upcoming)
🟢 Expirations beyond 60 days
📊 Monthly expiration clustering
🏠 Unit details with lease dates
📋 Sortable table for easy review
Digital Presence
Website analytics, search performance, and lead conversion tracking — last 30 days.
📊 Website Traffic — Last 30 Days
🔍 Search Console — Last 30 Days
🎯 Leads & Conversion Tracking
📱 Social Media Performance — Last 30 Days
📍 Google Business Profile
📍
Mill Gardens Apartments
View and manage your Google Business Profile — reviews, photos, posts, Q&A, and listing details.
GMB API integration coming in a future update.
🔗 Open Google Business Profile
GMB API integration coming in a future update.
API Token Costs
Reference guide for Anthropic API usage and costs across both dashboards.
🔑 Your API Keys
Key 1 — Asset Management Dashboard
Claude Sonnet
AI insights (Leasing, Income, Collections, Expenses) · AI Year in Review · AI Chat Widget · Work Order Analysis · Rent Roll Analysis · PM Call Follow-up Suggestions
Key 2 — Septic Dashboard
Claude Sonnet
AI Chat Widget · Follow-up Suggestions · Document Analysis
💰 Claude Sonnet Pricing
Input Tokens
$3.00
per million tokens
Output Tokens
$15.00
per million tokens
Avg Cost Per AI Call
~$0.02
~3K input + ~800 output
🧮 Cost Estimator
🔗 Quick Links
Resources
Quick access to frequently used links, portals, and tools.
Pinned
Standard Operating Procedures
Internal knowledge base — policies, processes, and reference guides for Mill Gardens operations.
SOPs
📖Select an SOP from the list
Saved