The Mill Gardens Apartments
69 Units Β· Asset Management Dashboard Β· 2026
High Delinquency: Jan 2026 delinquency rate is 13.4% β industry benchmark is 3β5%. Total arrears: $23,584.77.
Negative Free Cash Flow: Jan 2026 FCF was β$16,229 after mortgage. NOI ($25,516) is not covering debt service (~$41,744/mo).
Upcoming Lease Expirations: 11 leases expire in February 2026 β active renewal outreach recommended.
Expense Ratio On Target: Jan 2026 expense ratio was 48.8% vs. 50% benchmark β slightly under budget.
Total Units
69
69 residential
Physical Occupancy
92.7%
Jan 2026 Β· 64/69 units
Economic Occupancy
80.5%
β12.2 pts vs physical
Total Income
$49,849
vs $52,046 benchmark
NOI
$25,516
Jan 2026
Free Cash Flow
β$16,229
After mortgage
Collections Rate
86.6%
Benchmark: 95%+
Total Arrears
$23,585
30-day: $12,450 Β· 30+: $11,135
2025 Monthly Income vs NOI
2025 Occupancy β Physical vs Economic
Jan 2026 β Income Breakdown
Leasing Funnel β Jan 2026
Leads
64
Appointments
17
26.6%
Showings
10
58.8%
Applications
2
20%
Leases
1
50%
Monthly Tracker
Full-year performance across all key metrics. Click column headers to sort.
Leasing Activity
Lead β Appointment β Showing β Application β Lease.
Income & Occupancy
Income breakdown, occupancy metrics, and collection timeline.
Collections & Delinquency
Delinquency tracking, rent & water collection rates.
Expenses & NOI
Operating expenses, CapEx, NOI, and free cash flow.
2025 Year in Review
Full 12-month performance history β income, NOI, occupancy, leasing, and collections.
Monthly Inputs
Enter and manage monthly performance data. All changes auto-save to Supabase.
Monthly Constants
Monthly Taxes
Monthly Insurance
Monthly Reserves
Monthly Mortgage
Total Payment
$0
2024 Year in Review
Full 12-month performance history for 2024.
2023 Year in Review
Full 12-month performance history for 2023.
Unit Mix & Gross Potential
69 total units across 4 floor plans β rent, water fees, and combined potential.
Unit Distribution
Unit Summary
1B/1B (470 sqft)
33 units48% of property
2B/1B (704 sqft)
26 units38% of property
3B/1B (902 sqft)
7 units10% of property
2B/2B (814 sqft)
3 units4% of property
Total Units
69
Avg Rent
$958.75
Gross Potential
$61,585
Unit Detail β All 69 Units
| Unit | Street | Zone | Beds | Baths | Sq Ft | Fence | HVAC Mfg Date | HVAC Serial # | Laundry | Notes |
|---|
Unit Turns
Track make-ready progress, budgets vs. actuals, and turn status for each unit.
Active Turns
6
Completed
4
In Progress
1
Total CapEx Spent
$22,405
| Unit | Condition | Budget | Actual Cost | Variance | Status |
|---|---|---|---|---|---|
| 303 Ashwood | Rough (Deep Remodel) | $0 | $12,819.00 | β$12,819.00 | Complete |
| 304 Ashwood | Great Condition | $0 | $0.00 | $0.00 | In Progress |
| 319 Ashwood | Good (Minor Repairs) | $0 | $2,051.50 | β$2,051.50 | Complete |
| 303 Ashwood (2nd) | Great Condition | $0 | $7,534.20 | β$7,534.20 | Complete |
| 314 Ashwood | Good (Minor Repairs) | $0 | $0.00 | $0.00 | Complete |
| 307 Ashwood | Good (Minor Repairs) | $5,000 | $0.00 | +$5,000.00 | Pending |
Process: Tenants submit maintenance via portal. Older tenants call in. Message Adam after each move-out for scope discussion. Review work orders monthly for completion time and issue patterns.
PM Call Notes
Track monthly property management calls, follow-ups, and quarterly insights.
Follow-Up Items
No follow-up items yet. Items tagged for follow-up will appear here.
π
Select a call or click + to create one
Quarterly Insights
Q1 2026 (JanβMar)
βΆQ2 2026 (AprβJun)
βΆQ3 2026 (JulβSep)
βΆQ4 2026 (OctβDec)
βΆResources
Quick access to frequently used links, portals, and tools.
Pinned
Standard Operating Procedures
Internal knowledge base β policies, processes, and reference guides for Mill Gardens operations.
SOPs
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